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The Society shall be named ASIAN SOCIETY OF AQUACULTURE ACADEMICS (hereinafter referred to as the "the Society").
Registered Office of the Society shall be situated in the State of Tamil Nadu and the present address is as hereunder :-
ADDRESS : Department of Zoology, Life Sciences Buildings, Guindy Campus,University of Madras, Chennai 600 025.
The Society is within the jurisdiction of the Registrar of Societies, Chennai South
The business hours of the society shall be between 10 AM to 6 PM, on all working days except Sundays and Government Holidays.
For the attainment and furtherance of these objects, the Society may :-
Hold periodical meetings and conference of the members of the Society and the zoology & aquaculture academics in general
Arrange from time to time congresses, conferences, lectures, discussions, workshops and demonstrations on any aspect of the zoology and allied sciences.
Publish and circulate a journal or bulletins which shall be the official organ of the Society of a character specially adopted to the needs of the aquaculture academics of India which shall undertake publicity and propaganda work of the Society through its columns and publish other literature in accordance with the objects of the Society.
Maintain a Library and a Society Office.
Publish from time to time transactions and other papers embodying aquaculture researches conducted by the members or under the auspices of the Society.
Encourage research in the field of zoology, aquaculture and allied areas with grants out of the funds of the Society, by the establishment of scholarships, prizes or rewards, and in such other manner as may be from time to time, determined upon by the Society.
Conduct educational campaign among the people in the matter of science in general zoology and aquaculture in particular by cooperating whenever necessary with different public bodies working with same object.
Purchase, take lease of or otherwise acquire; hold manage, let, sell, exchange, mortgage or otherwise dispose of movable or immovable property of every description and all rights or privileges necessary or convenient for the purpose of the Society and in particular any land, building, furniture, household or other effects, utensils, books, newspapers, periodicals, instruments, fitting, appliances, apparatus, conveyances and accommodation and when deemed necessary or desirable in the interest of the Society, sell, let, hire out, mortgage, transfer or otherwise dispose of the same. All property movable, immovable or of any kind shall vest in the General Body of the Society.
Erect, maintain, improve or alter and keep in repair any building for the purpose of the Society.
Borrow or raise money, for the Society in such manner as the Society may think fit and collect subscriptions and donations for the purpose of the Society.
To act as Treasurer and distributors of any benevolent fund or funds which may be contributed by members or others for assisting necessitous members and widows and children or other dependants, kindred of deceased members and to take any contribution out of the surplus assets or income of the Society from time to time to any such benevolent fund or funds, if necessary. Invest any money of the Society not immediately required, for any of its objects in such manner as may from time to time be determined by the Society. Assist, subscribe to, or cooperate or affiliate or be affiliated to, any other public body whether incorporated, registered or not, and having altogether or impart objects similar to those of the Society. Do all such other things as are cognate to the objects of the Society or are incidental or conducive to the attainment of the above objects.
2/3rd of Founder Members have the power to alter/change the entire Office bearers’ body if their activity founds to be against the objectives and bye-laws
The term of all office bearers will be for a period of three years and no office bearer is eligible to contest for successive term but eligible to contest in alternate term.
The President, in consultation with the Secretary, will decide the date and place of the meetings of the Executive Committee (consisting only with founder members), General Body, as well as the agenda of business for discussion at such meetings. The Secretary shall be the Chief Executive Officer of the Association. Members should communicate their suggestions and comments in writing to the Secretary, sufficiently in advance.
The Committee small have authority to co-opt two members at any time and additional members to fill up vacancies arising by resignation or death of committee members or for any reason. The Committee may appoint acting officers from the members of the Association in the event of any elected officers ceasing to act for any reason. Co-opted members of the Committee and acting officers shall hold office until the next AGM.
Elections shall take place by postal ballot of the membership and shall only be valid if the number of votes represents a quorum. If not, the vote shall take place at the Annual General Meeting. Nominations for posts will be open until five weeks before the date of the AGM, after which ballot papers will be distributed by post as quickly as possible. All the ballot papers received at the Association’s address by noon on the day of the AGM be scrutinized by two tellers. These tellers shall be appointed at the previous AGM. The tellers shall not be eligible for election to any post. The result of the ballot will be announced during the AGM.
The Auditor shall be appointed for each year at the Annual General Meeting of the Association.
The Executive Committee shall meet at as often as necessary but at least two imes a year at such times. And places as the Committee shall determine. There shall be a quorum of six. Voting shall be by simple majority of those present and voting. In the event of a tie, the President shall have the casting vote.
Nominations for membership of the Association shall be made in writing and seconded by any one Individual (Annual/life) Member of the Association and shall be forwarded to the Secretary.
Membership of the Association shall be conditional on strict observance of the highest standards of journalism. Willful or frequent misrepresentation of inaccuracy, willful breach of confidence, or behaviour in any way prejudicial to the professional interests of the membership of the association shall be considered as breach of such observance.
A member against whom a formal complaint of infringement of Rule 18 is laid shall be called before the Executive Committee of which at least five members shall be present. A copy of the written complaint shall be sent to the respondent at least three weeks before the hearing. An adequate record shall be kept of the hearing. The Committee, which shall have the sole authority to discipline members, shall have power to warn, suspend or expel the member complained against. A written statement of the reasons for any suspension or expulsion shall be made to members of the Association at or before the next Annual General Meeting of the Association. A formal complaint must be in writing and duly signed by the complainant. If the complaint originates from within the Association it shall be signed by not less than three members.
A Special Meeting of the Association may be called by quorum of the Executive Committee at three weeks’ notice on any occasion to consider any matter which the Committee may deem necessary. A requisition Special General Meeting shall be called by the Committee within two months from the receipt be the Secretary of a written request from at least 25% of the members that a special General Meeting be held to consider any specific its affairs. A written statement of the General business of any Special General Meeting shall be sent to all members of the Association at least three weeks in advance of the meeting. The items of the Agenda alone and nothing else shall be discussed
The Annual Subscription shall sum as is determined year to year by the committee, and must be paid on or before the last working day of December each year. The committee shall have power to waive subscriptions by members temporarily or permanently overseas at the request of such members, except that if exemption is granted such members shall, during the period of exemption, receive information relating only to Annual and Special General Meeting of the Association
Amendment, Memorandum of Association and rules and regulation to the rules of the Association may only be made in Annual General Meeting or a special General Body Meeting,
The Financial Year of the Association shall be from April, 01 to March, 31. At each AGM the Executive Committee shall present a statement of account of the Association duly certified by the auditor elected by the General Body.
Following shall be the sources of income of the Association :(a) Subscription and admission fee. (b) Donations and special contributions. (c) Grants and gifts. (d) Sale of publication, and income from investments.
The Surplus Funds available in the Association will be invested in accordance with provisions of the income tax act of 1961 as amended form time to time.
Any alteration, addition or deletion or amendment to any clause of the memorandum or Bye- Laws of the Society can be done only in GENERAL BODY MEETING convened by the Hon. Secretary of the Association, President and at least 1/3 of EC members along with founder members and a simple majority of life members present and if necessary voting to take place to pass the amendments.
